The UKG Pro Mobile App gives you control over job-related actions that are personal to you. This will bring you to the Time Off Request screen. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. Look to your future. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. To cancel an approved time off request, navigate to the Home screen. Classified employees, officers of administration, students, and temps)will use UKG Ready. Welcome. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. Which employee groups on campus will use UKG Ready ? The first time you login theUKG Ready mobile app will prompt for region (North America) and company short name (6178092), Visit us on Facebook Give your people the power to achieve the extraordinary. This allows full suite. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). About this app. We call it UKG Ready or Ready for short. Visit us on Twitter Employees, managers, and the Mobile Administrator can: Find the product that best fits your needs. real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. Select Cancel Time Off as the Change Type, and select the date you would like to change. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. Once approved, the cancelled leave will be removed from your UKG Ready calendar. UKG Dimensions. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. Then you can hit submit for it to be sent off for approval. View your timesheet by clicking on the My Timesheet link at the top of this panel. Will Iclock in and out for mealand break periods ? The Request Time Off dialogue box will appear that will capture the details of your request. Users would simply use different URLs to access the system. 80% of customers say the experience an organization provides is as vital as its products or services. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. You should see a small blue expansion arrow, click that. 11. Safety starts with understanding how developers collect and share your data. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. No. We may however, on board faculty who manage other employees to automate approvals. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Clocking for meals is a best practice because it provides evidenceon the timesheet that the employee was indeed provided ameal break in accordance with Oregon labor rules which state,"Meal periods of at least 30 minutes must be provided to non-exempt employees who work 6 or more hours in one work period. Look to your future. The screen is only half shown. Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; Start of fall term, Sept. 15th Oct. 15th. Thats why we build products designed to inspire your people and your organization to grow and thrive. Forgotten your username or password? When I first downloaded the app for work, it worked fine. An email will be sent to your supervisor for approval. Retaliation is prohibited by UO policy. UKG Dimensions provides an integrated set of procedures and practices to accurately . There is also an audit trail for each change made identifying who made the change.. We've mapped the content in the sequential order that we recommend to help simplify your education experience. Collaborate, learn, and get support for your UKG solution! Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). In fall 2022 most administrative units, not already using UKG Ready will on board. WHEN it works, it is actually almost a good app. Stay informed and put people first in all you do. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. UKG Dimensions; UKG Ready; Customer Experience . We think youre pretty special when youre a UKG Customer. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. UKG Ready. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to. Look to your future. We are resilient and will adapt toget the most value from this new service. Most non-exempt universityemployees already using UKG Readyclockin and out. Link text is customizable. Authentication. Should you need help with these items, please contact your employers HR/payroll department directly. No meal period is required if the work period is less than 6 hours.". UKG Dimensions . Company Access Code. Schedule time with Ben to review topics in our. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. The following changes are supported by our project sponsors;HR, BAand Information Services. Under that date, select the checkbox of the time off you would like to cancel, and select Submit Changes. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Click on the Change Request button on the top right-hand corner of the screen. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Password. For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Will UKG Ready round the actual time I punch in and out? This will bring up the employees timesheet. Collaborate, learn, and get support for your UKG solution! Payroll Admin Training:We recommend thatpayroll admins alsowatch the employee and manager training videos above. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. Exempt status is a position classification decision determined by Human Resources. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. It is the rightway to operate a large and complex payroll. A notice will pop up saying that the clock-in was completed, and at what time the punch was registered. Please make sure you are on the correct screen before proceeding. If your request is for a single day, please select Single Day under the Request Type field. Simplify recruiting, onboarding, self-service and benefits administration. Filter: All Files Watch for regular drop in sessions with Ben Kane during each time entry window. Take a tour to see how you can simplify your HR processes. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. 5. the system has allowed us to tighten our policies and reduce excess costs . Please remember you will need to set a separate Out of Office message on your Outlook calendar. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . Over $34 Million in cost savings and business benefits realized with UKG Dimensions! Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. . UKG is not authorized to answer employee payroll questions. If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Will all university departments use UKG Ready ? You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). While on the My To Do Items tab, click on the change request you wish to approve. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. Employees in units already using UKG Ready won't notice any change in the software. UKG Dimensions supports two types of authentication: Basic and Federated. Before you can log in, we'll need your company's code. Time clocks are used where large numbers of employees report to a central work area without access to a computer. Currently there is no plan to require faculty or GEs to use the system for leave reporting. There will be online training and support available from trained department champions. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. Select Add a Time Entry from the Change Request drop down menu. If you have questions please contactyourdepartment payroll administratorlisted below: The UKG Ready mobile app is an option for employees working in departments who have decided to use the UKG Ready web clock instead of physical time clocks. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. Discover how UKG checks all the boxes in the Market Guide. A notice will pop up saying that the clock out was completed, and at what time the punch was registered. Authentication is the action of verifying the identity of a user or process. Global workforce management for complex industry needs. Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Watch a tour 2:12 Watch a tour 2:12. Collaborate, learn, and get support for your UKG solution! In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. See how global HCM transforms people management processes. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Visit us on YouTube. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. A new category of people solution for the future of work. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. Ultimately, the university administration intends to adopt automated time and attendancefor use by all employees across campus. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. Time collection method, physical clock or web clock, is a decision each department will make. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. Your timesheet status will now change to show as Submitted. To cancel an approvedtime off request, navigate to the Home screen. If you don't see the date you wish to change you may have to navigate to the previous timesheet using the arrows at the top of the timesheet. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Remember username. UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. Unlike traditional HCM solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. UKG Dimensions Directory Services. Here you will see pending requests for time off, change requests, and time entries from your employees. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Click on the link called Request Time Off. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. 13. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. 6. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Welcome to UKG Dimensions Online Help How Can We Help? So recently coming back from a vacation. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. If you need to add additional hours to a day that already has a punch registered, repeat steps 3-5 to get to the Change Request dialogue box. Thats why we build products designed to inspire your people and your organization to grow and thrive. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Under the drop down that says "Activity", you would hit "Browse". Does the mobile device track my movements ? We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. We call it UKG Ready or Ready for short. Take a tour of our global workforce management solution. Give your people the power to achieve the extraordinary. So I have no idea what I am typing. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). To approve the pending time entries, click on the "Pending Approval Time Entries" link in the bottom panel in order to view the full report. Comments added will be visible to both your manager and payroll administrator. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. For Canada, T-4s and RL-1 slips should be expected by February 28. If needed, MFA must be addressed by the customer 's own IDP. Phone Hours are from 9:00 a.m. to 4:00 p.m. The message says something about a validation problem and suggests contacting the administrator. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. From the Dashboard, navigate to the Approvals tab. Collaborate with peers, post your questions, or even suggest product enhancements. Forgot your password or need help resetting your credentials? This eBook provides business leaders with an overview of the laws governing Canada's employment process. Notes: On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. Yes, all employee groups eligible for paid time off will request time off. Time, attendance, and scheduling dont have to be a drag on productivity. Welcome to. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Check with your department's payroll administrator. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. Quickly and securely access your employee information in just a few taps. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Find the product that best fits your needs. Data privacy and security practices may vary based on your use, region, and age. It does nottrack employee movement before or after they clock. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. Learn more about the costs of getting payroll wrong, and the benefits of having an efficient, effective solution. Take a tour of our global workforce management solution. After the events of 2020 and 2021, employees have more power than ever before. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. Authentication is the action of verifying the identity of a user or process. The app ends up having me log in twice and on the second attempt. When I log in to the app, it shows me an error message that does not fully fit the screen. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. If you do not see an Approve button, you may be on the incorrect screen. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. Take a tour of our global workforce management solution. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. Get the support and the answers you need based on your UKG solution. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. A dialogue box will pop up asking you to select which type of leave you wish to use. Notes: Managers can take care of exceptions as they come up . Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Take a tour to see how you can simplify your HR processes. What device will I use to clock in and out ? In the Android or Apple store install the UKG Ready app shown below with the right arrow icon. With its full-suite UKG solution, First PREMIER Bank and PREMIER Bankcard is increasing efficiency, saving time and money, and improving the employee experience. A secure drop box is available for payment, deposit, and paperwork drop-off during general office hours. With Federated Authentication, the users password is stored in another system (called an Identity Provider or IDP). Timesheets are approved by the department. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Welcome to UKG KnowledgePass - your 24/7 library of in-depth, self-paced learning content. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions.
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